As bookkeepers in Droitwich we are often asked about how and when to file a P11D.

The deadline for P11D forms to be filed with HMRC is 6 July, with any Class 1 national insurance contributions (NICs) to be paid by 19 July or 22 July if paid electronically. Your bookkeeper will usually prepare P11Ds for you.

What is a P11D form?

The P11D form is an essential document for employers in the UK that outlines the taxable benefits and expenses provided to employees, sometimes referred to as 'benefits in kind' (BIK).

It is a tax declaration form required by HMRC to report details of taxable benefits, expenses, and certain non-cash items provided to employees earning above a certain threshold. These benefits could include company cars, private medical insurance, accommodation, and other expenses or benefits that are not part of an employee's regular salary. Speak to your bookkeeper or payroll provider if you need assistance with your P11D form.

What is included on the P11D form?

Some of the typical inclusions on the P11D form are:

• Company vehicles: Details of company vehicles made available for private use, including the car's make, model, registration number, and fuel type.
• Medical Insurance: Value of private medical or dental insurance premiums paid on behalf of employees.
• Accommodation: Information on any accommodation the employer provides, such as rent-free or subsidised housing.
• Employer loans: Reporting on low-interest or interest-free loans given to employees.
• Subscriptions: Information relating to any professional subscriptions or private memberships the employer pays on behalf of their employees. 
• Childcare vouchers: Details of any childcare vouchers issued to employees throughout the year.
• Relocation expenses: Paid where the employee has moved to start work for the business or has moved as part of their employment.

Can bookkeepers prepare the P11D form?

Typically your bookkeeper or payroll provider will compile all the information required for your employee's P11D forms. Separate forms are required for each employee, and it is vital that the information submitted on the form is accurate to ensure the employee is taxed correctly.

When are P11Ds due and what is the filing process?

Employers must file the P11D form with HMRC by 6 July, following the end of the tax year, which runs from 6 April to 5 April. In addition to the P11D form, employers must submit a P11D(b) form summarising all the expenses and benefits provided to employees during the tax year.

If you need help completing your P11D forms, contact your local bookkeeper or payroll provider, such as JRMA, for guidance.

Ensuring accurate and timely submission of the P11D form is crucial, as failure to comply can result in penalties. Employers must also provide employees with a copy of the P11D form for their records by 6 July.

For those submitting the form online, the process can be completed through HMRC's PAYE Online service or by using commercial payroll software. Employers with 50 or more P11D forms must submit them electronically.

Conclusion

The P11D form plays a vital role in ensuring accurate reporting of taxable benefits and expenses provided to employees in the UK. By understanding the purpose of the form and the items it includes, employers can fulfil their obligations and maintain compliance with HMRC regulations, ultimately avoiding penalties.

How can JRMA help?

We have extensive experience in preparing and submitting P11D forms on behalf of employers. As part of our payroll service, we work closely with you to ensure we have all the necessary information for each employee and that this is entered accurately onto the P11D forms. We will also ensure your P11D forms are submitted before HMRC's deadlines.

To find out how we can help you with your bookkeeping, payroll and P11D forms, please contact 01905 796512 or email info@jrma.co.uk for a free initial consultation.